Conquer the IPMA Challenge 2026 – Unleash Your Global Project Management Mastery!

In a project kickoff meeting for an internally staffed project, the primary purpose is to align all team members and key stakeholders on the project's goals, scope, and roles. Having a written agenda ensures that the meeting is structured and focused, helping to guide the discussion and make sure that important topics are covered. Including key project stakeholders is crucial, as their insights and support can significantly impact the project's success. Discussion of project roles is also essential, as clarity about responsibilities fosters collaboration and accountability among team members.

The creation of a project charter, however, typically occurs prior to the kickoff meeting. The project charter serves as a formal document that outlines the project's objectives, scope, stakeholders, and other vital information, and it is generally developed during the project initiation phase. By the time of the kickoff meeting, this document should already be in place to direct the meeting's discussions rather than being created during the meeting itself. Therefore, while the charter is important for project governance, it is not something that is typically created during the kickoff meeting, making it the exception in this context.